| You can build up standard or 'template'
tours, and tailor them for each enquirer. Your net rates with
activity and excursion suppliers are marked up and converted into
whichever selling currency you prefer. Against the master records
for each hotel, guest house, event and other supplier, you maintain
text and images for the Web content, as well as your net rates.
These images and text are also used in an illustrated itinerary
(quotation) for your customer, which is created automatically as a
PDF from the travel arrangements that you have entered - no need to
create an extra document in Word - and better still, this saves a
lot of extra effort for your travel consultants. The PDFs are linked
automatically to the provisional booking, and cannot be altered. A
new one is created whenever the client changes the arrangements and
named automatically, with a diary note against the booking.
Payments can be taken with live credit card authorisation. The
invoice to the tour operator or direct client is emailed out with
the latest itinerary in chronological sequence at the top. Upon
receipt of the deposit, you can email confirmations of the
provisionally booked segments to your suppliers, and when all these
are in, send a confirmation to your client.
Arranging transport sectors is a breeze. A transport management
module enables you to view on screen sort all transfers requested by
date and time, and by also from and to points, in order to organise
them into journeys. As you assign suppliers to each set of
transfers, the system redisplays them as journeys by supplier. Once
all the transfers for the coming week are assigned, these are then
emailed out as instructions to the transport providers. When their
invoices comes in, it is a simple matter to match them to the
journeys.
All other notifications to suppliers can be emailed out one by
one as required. Larger hotels with whom you have an allocation can
have an emailed rooming list. There are special control lists for
guides showing ages and nationalities of customers, together with a
detailed itinerary showing who has what.
Accounting entries are made automatically from customer sales,
receipts, supplier invoices and payments to suppliers, which gives
you monthly financial statements (balance sheet and profit/loss)
without any additional effort. |
Illustrated quotation
emailed to your customer can have as much or as little detail as you
wish. It is created directly from the provisional booking, with all
the content taken from the database. It is created as a .pdf and
linked directly the the provisional booking. 
Day by day itinerary
with information about all activities and excursions, as well as
accommodation
Images and text (as long or as short as you wish) are the same as
on your Web site, no no need for cutting and pasting
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